🎤 Van & Trailer Club Tour Rider – Copyable Template & Pro Tips
- Concert Industry
- Mar 22
- 3 min read
Updated: Mar 22
If you’re hitting the road in a van with a tight crew, small budget, and big dreams — this rider is built for you. It’s a clean, realistic template designed for independent artists, first-time tour managers, or small teams playing 200–500 cap venues. You can copy and paste it directly into your own document, edit the details, and send it to promoters, venues, or booking agents.
🧾 What’s Included in This Rider Template:
🎯 General Information
🍽️ Hospitality
🎛️ Technical Requirements
🛡️ Security & Access
✅ Real-world formatting & pro-level expectations
⚠️ This rider is intended as a rough guide and starting point. Every tour has unique needs. Please customize all elements to fit your specific production, personnel, and markets. We strongly recommend consulting with experienced tour professionals, legal counsel, and production vendors when finalizing your touring documents.
🎯 GENERAL INFORMATION
Artist Name: [Insert Artist Name]
Tour Manager: [Full Name] – [Phone Number] – [Email Address]
Venue / Date: [To be filled in]
Support Acts: [List if applicable]
Guest List:
Up to 10 names allowed
Final list submitted by noon day-of-show
Must be printed and shared with all entry points
Parking:
One van with trailer
Require load-in access within 100 feet of stage entrance
Parking must be reserved and marked on arrival
Wi-Fi:
Required in greenroom and stage area
Login details must be clearly posted
Meet & Greet / Press:
Only if agreed in advance
If scheduled, allocate 30 minutes before or after soundcheck
🍽️ HOSPITALITY
Meals:
Buyout preferred: $20/person × 5 people = $100
If providing a meal, hot dinner by 6:00pm
One vegetarian option required
No pork or shellfish
Snacks & Drinks:
1 fruit bowl (bananas, apples, oranges)
1 veggie tray with hummus
Granola bars (at least 6)
12 bottles of still water
6 cans of sparkling water
1 pot of black coffee + non-dairy creamer
1 cooler with ice
1 pack of gum
Optional: 1 bottle of red wine
Greenroom Setup:
Private space for 5 people
1 table + 5 chairs
Access to restroom
2 power outlets
Full-length mirror
Hand towels or paper towels
Hotel (if included):
2 double-occupancy hotel rooms
Within 15 minutes of venue
Clean, safe, quiet
Free parking for van & trailer
🎛️ TECHNICAL REQUIREMENTS
Stage Size:
Minimum: 16’ x 12’
Preferred: 20’ x 16’
Input List:
Kick
Snare
Rack Tom
Floor Tom
Overhead L
Overhead R
Bass DI
Guitar Mic
Keys L
Keys R
Lead Vocal
Backing Vocal
Monitors:
3 monitor mixes preferred
Artist uses IEMs when possible
If not, provide 3 wedges
FOH Console:
Acceptable: X32, M32, QU-32, etc.
No analog without prior approval
Backline: (If required)
1 bass amp (Ampeg, GK, or similar)
1 guitar combo amp (Fender, Vox, etc.)
5-piece drum kit with hardware
Lighting:
Basic front wash
Optional: rear color wash if available
Soundcheck:
30 minutes minimum
Preferred: 4:00–5:00pm
Venue cleared during soundcheck
🛡️ SECURITY & ACCESS
Load-In:
Crew of 3 arrives around 2:00pm
Venue contact should meet on arrival
Load-in door must be unlocked
Backstage Access:
Restricted to tour manager, crew, and artist
No fans or unapproved guests backstage
Wristbands or passes if required by venue
Crowd Control:
Security at front of stage if GA standing
Please inform TM of any known venue risks
Emergency Protocols:
Clearly posted backstage and greenroom
Venue emergency contact and nearest hospital info required
Media / Press:
No photography without prior approval
Coordinate with TM before show
END RIDER
✅ Closing Notes
This rider is built for independent artists and support acts navigating the club circuit. It balances professional expectations with realistic touring limitations, giving your team a solid foundation without overreaching.
Feel free to copy, paste, and modify any section above — and stay tuned as we release more rider templates for larger tours.
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