🎤 Arena Tour Rider – 4 Bus, 8 Semi Truck | Copy Paste Template

This is a Arena Tour Rider template, designed for mid-to-large arena tours (5,000–30,000 cap) traveling with multiple buses, trucks, and departments. It's written to help artists, tour managers, and production teams communicate clearly with venues and promoters without getting bogged down in legal terms

📂 What This Rider Covers:

• Show day expectations

• Venue and crew needs

• Hospitality and catering

• Security and EMTs

• Technical setup and backstage requirements

📆 Who It’s For:

• Headlining artists touring in arenas

• Production crews with complex staging, lights, and video

• Tours using pyro, lasers, or cryogenics

• Teams needing real coordination across departments

⚠️ This rider is intended as a rough guide and starting point. Every tour has unique needs. Please customize all elements to fit your specific production, personnel, and markets. We strongly recommend consulting with experienced tour professionals, legal counsel, and production vendors when finalizing your touring documents.

1. Key Contacts

At least 3 weeks before the show, the promoter should connect with the tour’s Production Manager to go over logistics. Here are the main contacts:

• Tour Manager

• Production Manager

• Production Assistant

• FOH & Monitor Engineers

• Lighting Director

• Merch Manager

• Head of Security

2. Artist Billing & Publicity

• Artist must receive top headline billing on all ads, flyers, and social media.

• No co-promoters or sponsor logos without written approval.

• Press and radio requests must go through Artist Management.

3. Cancellation & Weather

• If Artist cancels, they will notify the promoter at least 30 days in advance.

• If weather cancels the show, promoter still pays the full fee.

4. Production Authority

• Artist has final say on all production elements.

• Tour crew will handle all lighting cues, house lights, sound, and video.

• No other acts may be added to the bill without approval.

5. Stage, Rigging & Gear

• Tour carries its own custom stage with lifts and flying elements.

• Stage must be at least 64' wide x 48' deep x 6' high.

• Rigging diagrams and load info must be advanced.

6. Power

• Venue must supply:

  • (2) 400amp 3-phase for lights/video

  • (1) 200amp 3-phase for audio (stage left)

  • (1) 200amp 3-phase for automation/backline

• Power must be within 100' of the stage and tied in by a licensed electrician.

7. FOH / Mix Position

• Needs to be on center, not under balcony, 12' x 24' minimum

• Cable runs must be protected and taped before doors open

8. Security

Venue must provide professional security staff from load-in to load-out. Key positions include:

• Dressing room and backstage doors

• Stage barricade (18 guards minimum)

• FOH/Mix position (2 guards)

• Bus/truck parking overnight

Only passes issued by the Artist will be honored for backstage access.

9. Medical

• EMTs must be onsite beginning at load-in

• Clear access needed to all backstage and audience areas

10. Dressing Rooms & Production Spaces

Venue must provide:

• 4 Dressing Rooms (Artist, Band, Support, Crew)

• 1 Production Office with phone line + wired internet

• 1 Quiet Room

• 1 Wellness/Massage Room

All rooms must be clean, private, climate-controlled, and close to the stage. Keys must be turned over to the Production Manager upon arrival.

11. Aftershow Meals

Venue must provide boxed hot meals (no turkey) for the bus and truck drivers. These should be labeled and delivered to the Production Office at the start of load-out.

12. Catering

Venue or promoter must supply catering for the entire day:

• Breakfast (7–9am)

• Lunch (12–3pm)

• Dinner (5:30–:00pm)

• Coffee and snacks refilled hourly

Meals must include vegetarian, vegan, and gluten-free options. No pork or turkey.

13. Pyro / Lasers / Effects

• A lockable room must be provided for pyro storage with authorized access only.

• Venue must arrange fire marshal walkthrough.

• Only the Artist’s pyro crew may handle special effects gear.

14. Merch Sales

• Artist has exclusive rights to sell merch in the venue.

• The deal must be equal to or better than other major acts who have played the venue ("Most Favored Nation").

15. Insurance

Promoter must provide:

• $5M general liability

• Worker’s comp for crew

• Equipment insurance if venue handles any Artist gear

Certificates must name Artist and Artist’s agent as additional insured.

Need to Know:

If any of these requirements cannot be met, they must be cleared in writing with the Production Manager. Otherwise, failure to fulfill this rider may result in show cancellation with the full fee still owed.

END RIDER

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